Executive Assistant

Location Markham, ON L3R 9R5, Canada
JobType Permanent
Reference 13881
  • Job Title:   Executive Assistant
  • Type:         Permanent
  • Location:  Markham, ON

Job Description

Our client is a fastest growing start-up and currently looking for a tech-savvy Executive Assistant who can assist the Director (and other team members) in day-to-day tasks, ongoing projects and help improve overall productivity. The ideal candidate for this position is a hardworking, self-starter who thrives in a fast-paced environment with several projects on the go.

Technical Skills Required

  • Infusionsoft or a similar customer relationship management tool
  • Asana or a similar project management tool
  • Fish Bowl or a similar inventory management system
  • MS Office Suite (Excel, Outlook, Word)
  • One Note and One Drive or experience with similar cloud applications
  • SharePoint

Job Responsibilities Primary Duties

  • E-mail filtering, organization and replies as per "Reaction Rules" of Director inbox
  • Managing personal and work calendars for Director (i.e., booking, rescheduling, recurring events, etc.)
  • Supporting Director in personal tasks and/or delegating to another team member as required
  • Creating your role’s “Educational Resource” using SOP templates (i.e., documenting all processes/tasks so to create a centralized repository of custom workflows and best practices)
  • Keeping the office rooms organized and in order
  • Constantly looking for business process optimization opportunities where costs are minimal
  • Play a critical role on the team in ensuring deliverables are always met accurately and on time
  • Valid driver’s license with clean driving record is preferred

Business Operations Support

  • Develop and implement efficiencies to streamline business processes
  • Maintain all hard copy and digital records for on-going executive projects
  • Comfortable learning, using and eventually automating some tasks using pre-existing software:
  • CRM Database Management (such as Infusionsoft)
  • Constantly follow up with necessary points of contacts
  • Ability to Problem Solve - develop alternative actionable solutions when information is provided or self-attainable
  • Strong sense of responsibility and ability to complete tasks with minimal supervision (initial training and support is always provided)
  • Impeccable written and oral communications skills